ROLE MANAGEMENT
The In Market Leads screen is visible to any user with the ‘In Market Leads’ role.  If a user is ticked as ‘Manager’ within the role the user will receive the daily In Market Leads Report email.  The visibility of matches in the In Market Leads screens is linked to the Lead Manager role. 
 
If the user is a Lead Manager they can see matches against leads from users they share the Lead Manager role with. If not ticked as a Manager user sees matches against only leads they have allocated to them.

IN MARKET LEADS PREFERENCES & SETTINGS
The In Market Leads screen can be set up at the Dealership/Yard level or for individual users.
 
1.       If the In Market Leads role is enabled but no Settings or Preferences are established the matching criteria will default to the below;

2.       The Dealership can also choose to customise the criteria that determines the matching via SETTINGS>SALES PIPELINE SETTINGS>IN MARKET MATCHING.  The settings selected here will become the default for every user within the account.
 
Note ticking the Variant, Body Type, Transmission etc will mean that the In Market Leads will only match when there are exact matches for all of the fields ticked.  If you do not want to risk missing out on matching leads it is recommended you select less rigid matching criteria.  It is also possible to select a range for the Odometer, Year and Price.
 
3.       It is also possible for individual Users to set their own preferences for In Market Matching.  Users can do this via the PREFERENCES button located on the right-hand side of the IN MARKET LEADS screen.  Any selections made here will become the default for the logged in user and will take priority over the dealership/yard wide settings determined in the IN MARKET MATCHING screen.
 
NOTE – All settings screens available on Desktop Studio only.  ​

IN MARKET LEADS
The In Market Leads screen is available via SALES PIPELINE>IN MARKET LEADS.  In Market Leads are those that the dealership/user has determined might be potentially interested in the new listing/price change.  In Market Leads appear in the screen when;
a.  A new listing is added and there are leads that match the criteria within In Market Matching or Preferences (new listings require a Price >$0 to match).
b.  An existing listing price is decreased and there are leads that match the criteria within In Market Matching or Preferences (either Price or Special Price fields).

MATCHING IN MARKET LEADS
The In Market Leads screen displays the listing that has been added/price decreased and all of the different leads that have matched based on the criteria set in IN MARKET LEADS MATCHING or IN MARKET LEAD PREFERENCES. 

Users can then choose to either View the Lead (via the > in Desktop or by tapping on the record in iOS).  They can also opt to ignore the lead (user specific) which will remove the lead from being matched against this Listings.

If the salesperson/manager determines that the customer on the matching lead might be interested in this new vehicle they can opt to ADD AS PRIMARY LISTING or ADD AS OTHER LISTING. 
 
This will make the new listing either the primary listing, or one of the secondary listings.  Any listing that was previously on the lead will be moved to the Previous Listing section.  This information is tracked and will be available in a report in the future*
 
If the lead is OPEN then the listing will be updated with the Primary Listing.  If the lead is CLOSED then a new lead is created with the matched In Market listing.
 
*Initially only available to AutoPlay but can be accessed on demand.  Reporting presentation TBC
​

NOTIFICATIONS ON MATCHING IN MARKET LEADS
The system will trigger an in-app notification whenever there is a New Listing or Price Decrease that matches with the users leads based on the specified criteria.
 
The notification is visible on the Home screen within iOS, and also on the Notifications icon on both the Desktop and iOS from the lead Dashboard.  The Notification will show the user the listing that has been added/modified, as well as the number of potential matching leads.  Clicking on the notification will open up the In Market Leads detail screen.

​If you would like In Market Leads set up for your dealership contact AutoPlay Support on support@autoplay.co.nz or (0064) 9 361 1505.

In 2018 dealerships have well and truly grasped the need to capture all their leads to a lead management system.  At AutoPlay we've seen the volume of leads captured by dealerships via the Sales Pipeline increase consistently every year.  With licence and business card scanning and integration with DMS systems it's incredibly easy to capture leads to the AutoPlay Sales Pipeline.  In addition, email or other electronic leads are captured automatically either from the website or via our API's - meaning the vast majority of leads are getting captured to your dashboard.

​One area that AutoPlay have never been able to confidently report on is the number of 'Phone' leads received by dealerships.  Capturing these details is entirely reliant on the salesperson being disciplined in their lead capture processes - something that is far easier said than done.  Looking at 5 of the major multi brand distributors AutoPlay works with, we can see that on average less than 7% of all leads are recorded using the Lead Type = Phone each month.

​Anecdotally we've heard in Aussie that the number of phone calls can outstrip the number of walk-in/email/other leads by 20-to-1.  According to ADP Digital in the U.S, call volumes outpace email leads by a more moderate 4-to-1 ratio, and approx. 19% of car buyers make first contact with dealerships via the phone (J.D Power U.S New Autoshopper Study, 2015).  Autotrader/Kelley Blue Book put this figure at 25% of all leads vs 14% emails.

The discrepancy between these figures is significant - which is most likely due to one dealers definition of what constitutes a 'Phone' lead.  This only serves to highlight the difficulty in accurately attributing phone leads, but the underlying fact is that the number of phone leads your dealership receives is almost definitely more than what your sales team is recording in the Sales Pipeline.

​AutoPlay partner with a company called Adtorque Edge - who offer call campaign tracking to AutoPlay customers.  Recently Adtorque began working with a mutual customer based in Auckland.  This dealer receives approx.  1200 leads each month and typically records about 7% of these as 'Phone' leads.   Through working with Adtorque Edge they have begun tracking Google and facebook campaigns across all channels - including attributing the number of phone calls to the dealership to specific marketing campaigns and channels.  What they discovered was that of the approx. 1200 leads, over 27% of the leads were actually phone calls - a fairly large discrepancy from the 7% that are manually being recorded within AutoPlay Sales Pipeline.  

Stats available from Adtorque Edge for the Australian market highlight this same concept.  Through improving the attribution of phone leads Adtorque were able to highlight the incomplete tracking that dealers were experiencing from their online marketing.  The table below highlights that for this customer they believed that Keyword #1 used in Google Adwords was the least effective - with just 17 website conversions recorded and costing AUS$75.47 per acquisition.  This ranked Keyword 1 as the worst ROI of all 6 keywords used at the dealership - comparing poorly with the average cost per acquisition for all marketing campaigns of AUS$59.42.  However this was based purely on website conversion and did not take into account any phone calls generated from those campaigns.  By setting up specific phone numbers for these campaigns Adtorque Edge was able to more accurately attribute how effective the campaign was, finding the Keyword #1 also generated 88 phone calls during the same period - taking the cost per acquisition down to $12.22 and meaning that it now ranked as the most effective keyword based on ROI.

Unfortunately at the present time AutoPlay are unable to automatically capture phone calls as leads within Sales Pipeline.  However despite these technical limitations we still believe there is enormous value for kiwi dealerships in gaining more transparency over their online marketing spend.  If you are interested in finding out more about call attribution from Adtorque Edge please contact sales@autoplay.co.nz and we'll organise them to contact you.

Similar to Test Drives, ‘Web – Dealer’ was the most common source generating Test Drives in April 2018.  Test Drives generated via the ‘Brand’ increased by 4.6%, however dropped to third - being leapfrogged by Test Drives generated from the ‘Direct’ source (up 5.3% from March 2018)

Vehicle Appraisals are a big part of the car buying process, so it's no surprise that the Vehicle Appraisal Form is one of the more popular functions within the AutoPlay Sales Pipeline.  This is particularly the case when it comes to the iPad/iPhone version of the app, which gives salespeople complete freedom to conduct Appraisals anywhere they carry their iPhone or iPad.

Manager Approval
It's also possible to set up your Appraisals so that only a designated manager can mark them as approved.  This does not stop any user from creating an Appraisal Form, however if the role is set up the Appraisal Manager will be prompted by notification and email to review and approve the Appraisal - giving the dealership more transparency over the Appraisal process throughout the sales team.

As we have mentioned in the PlayBook's recent issues the AutoPlay development team are busy rebuilding the Desktop Studio as a fully responsive HTML5 app - meaning users will be able to access the AutoPlay Studio via different browsers like Chrome, Firefox etc as well as via Android or Windows smartphones and tablets. 

We are now almost 10 weeks into our HTML5 rebuild and making decent progress.  To date the focus has been building the infrastructure - things like logins and security, navigation menus and account structures.  Although extremely necessary to the success of the project these are not the glamour screens we want to shout from the rooftops about.

We've recently completed the listings screen - a central pillar to the whole AutoPlay Studio.  The new listing screen will feature...

• Scrollable image gallery similar to current iOS App 
• Collapsible sections that can be collapsed to make scrolling up and down the screen easier
• Simplified menus - was 2 separate menus, now 1!
• Enhanced presentation of listings including graphical display of Fuel Saver

Check out the image gallery below to see our progress.  The project is massive so at this stage we are unable to provide an ETA of when this will be released (sorry!).  However, rest assured we are putting in as much resource as possible without sacrificing day-to-day business and we will keep you updated as we move closer to our goal.

It costs a lot to list your vehicles online.  When a new listing is received into stock by a dealership the first instinct is to get that listing online as soon as possible.  For a lot of dealerships this means getting the old Lumix out and getting those photographs onto Trade Me, Driven, Autotrader and the dealership website quick smart - even if the listing has yet to add any Features and Comments.

This isn't necessarily the wrong idea - the sooner the listing is online the sooner the leads can start rolling in right?  However recently AutoPlay has been growing into the Australian market and have noticed a definite trend that perhaps has some learnings for the kiwi market as well.

In NZ although some channels charge per lead, the majority of 3rd party sites charge a monthly subscription instead.  In Australia the model is quite different with Car Sales.com.au as their main source of online leads.  With Car Sales.com.au the dealerships are charged for each lead they receive.  Possibly because of this they are far more conscious than kiwi dealers of working their current "in market" leads before paying to list online - and with good reason.

Imagine you pay $50 per lead from an online portal.  For each listing you put on line you are generating an average of 5 leads over the listings lifetime (and this is a very conservative figure in the Aus market).  This will cost the dealership an average of $250 per listing that comes directly off their bottom line.

Instead what Australian dealerships have been focussing on is using all of the contacts in their pre-sale database (from captured leads) and retargeting these customers BEFORE they actually list the vehicle online.  If we look at the chart below we can see a lot of money spent on marketing from various sources which then ultimately converts down to about 40% of leads into Test Drives and 20% into Sales.  This leaves 80% which have made themselves known to the dealership as being "In Market".  A new Mazda 6 arrives in stock or is traded in?  Great, just identify all the customers that came in on a Mazda 6 or similar and call them.  If you make a sale you don't have to ever list the vehicle online and you've saved yourself days of waiting and at least $250.  If you don't make a sale then list the car online and all you've lost is a day or two and you still have a potential customer who will appreciate that you thought of them.  Easy right?

Where the breakdown sometimes occurs is that often it is difficult for the salesperson or manager to identify which potential customers might be interested in the new Mazda 6.   Australian dealerships have the same challenges as NZ dealers - in the vast majority of cases the sales team is only loading to the DMS the 20% that actually make it to a sale. 

Although early days in the Aus market for us, with AutoPlay Sales Pipeline we are finding that because of this differing approach we are finding some positive reception to what AutoPlay are doing.  Some of the Sales Pipelines main strengths are that it is incredibly easy to use, mobile friendly and digitises things like TD and Appraisal Forms  - all of which contributes to more customers being captured more accurately - we have seen in kiwi dealerships where as much as 9x more emails and customer info has been captured when using AutoPlay as opposed to using the DMS alone.

There are primarily 2 ways that dealerships can tap into their "in market" leads.  The first is on an individual basis.  The Sales Pipeline allows you to search on the Dashboard for whoever has enquired on certain models.  When you have access to a similar model it's super easy to find those that enquired previously - particularly so when they are often captured automatically for 3rd party sites.  Users can also canvas their "In Market" leads by accessing the Listing Summary screen from the Dashboard.

Before deleting the sold listing simply find it via the Listing Summary and you will be able to see a full list of who enquired on the listing, as well as what stage they got to in the road-to-a-sale and the salesperson looking after them - making recycling these leads into another similar vehicle a doddle!

Depending on the time available a similar (if less personal) result can be achieved by utilising the built in Live Leads function available to all Sales Pipeline users.  We have gone on at length about Live Leads in this PlayBook, but if you are not familiar with it you can read more here.  Live Leads enables dealerships to target based on their previously captured leads any customers that enquired on a particular Make/Model (among other criteria).  They can then send unique video emails to these recipients with a range of vehicle videos on them - designed to test whether the customer is still "in market".  If a recipient watches a video the Sales Pipeline can be set up to trigger an automatic calendar reminder to contact this customer - thus taking out a lot of the hard work required to gauge the temperature of customers who enquired but didn't purchase.

With the Dashboard, Listing Summary and Live Leads AutoPlay makes it very easy to retarget and recycle previous leads onto similar listings.  Although the main sources for electronic leads in NZ do not charge per lead there is still much that can be learnt from this process.  Whilst kiwi dealers should still aim to get their new listings online as soon as possible, they should also follow the discipline of checking their potential "in market" leads simultaneously to give themselves as much opportunity as possible.

March 2018 is now in the books and as expected we saw a reasonable  bounce back in the number of Leads, Test Drives and Sales recorded by the approx. 80% of franchise dealers that use AutoPlay Sales Pipeline to manage their leads.

Overall there was a 10.5% increase in the number of leads generated in March vs February.  Some of this can be attributed to February being a shorter month, however such an increase still reflects more leads being created each day in March compared to February.  Despite fewer leads generated in February, there were still 16.1% more Test Drives generated in March – highlighting that a significant portion of leads are test driven within the same month as being created.  In addition, Sales increased by 11.9% overall, making March a successful month for franchise dealers.

One of the biggest drivers for the increased number of leads was a significant increase in the amount of leads being generated from Dealer Websites (up 62.4%).  Over the last 6 months we’ve seen a sustained positive trend with lead, test drive and sales activity that can be directly attributed to dealer websites.  This latest increase indicates that ‘Web – Dealer’ is really firming as the best place to get your leads from.  Offsetting the increase in ‘Web – Dealer’ leads was a decrease 22.1% in ‘Brand’ leads and 4.1% in ‘Web – Classified’ leads. 

In March the ‘Web – Dealer’ source was again the number one source of Test Drives – up 9.5% from February 2018.  After decreasing 11.3% in February, the ‘Brand’ source bounced back with 33.9% more Test Drives recorded against the ‘Brand’ source in March than we saw in February.  The ‘Web – Classified’ source also performed well – jumping into the third position with 16.3% more Test Drives from this source in March than February.

The usual suspects occupied the top three sources of Sales in March with ‘Web – Dealer’, ‘Repeat’ and ‘Web – Classified’ occupying the top 3 spots.  However, after a down February where all 3 experienced a drop from the month prior, Sales increased across the board.  ‘Web – Dealer’ experienced a small increase of 1.6%, whilst ‘Repeat’ (up 12.2%) and ‘Web – Classified’ (up 9.5%) experienced larger increases.

Make sure to read the next issue of Autotalk to see what sources of leads were popular in April amongst kiwi dealerships.